Graduate with at least 4 years of relevant experience as secretary.
Responsibilities:
Answer, screen, and direct incoming telephone calls in a professional manner and provide accurate information when required.
Receive visitors, handle inquiries, and ensure messages are promptly and accurately delivered to the appropriate personnel.
Prepare, draft, and format correspondence, reports, memos, invoices, and other office documents.
Receive and manage incoming communications on behalf of management, review content, determine priority, and distribute or summarize information as necessary.
Maintain and organize office records, files, and databases, ensuring accuracy and confidentiality.
Schedule and coordinate meetings, appointments, and travel arrangements for management and staff.
Order and maintain office supplies, liaise with vendors, and ensure smooth office operations.
Assist with basic bookkeeping tasks, including record-keeping, invoice tracking, and expense documentation.
Communicate management instructions, directives, and assignments to relevant staff and follow up when required.
Ensure compliance with office procedures and support overall administrative efficiency.
