JOB SUMMARY

The main mandate of this position is to support order management head in planning, supervising, and monitoring all activities related to the procurement of goods, supplies, equipment, and containers from local sources. The mandate is also responsible organize and manage procurement of vendorized goods (specific meters) relating to meter manufacturing plant. Ensures procurement process of local purchases and vendorized items comply with SSGCL procurement policies and PPRA Rules & regulations.

JOB RESPONSIBILITIES

1. Participate in formulation of policies and procedures applicable to the procurement function in general and specifically to local purchases.
 
2. Manage the development of procurement plans / schedules in coordination with respective user department for local purchases and ensures factors such as price trends, lead time, delivery time, trade terms and location of important suppliers (Vendor Management) are given due consideration while developing the plan.
 
3. Ensure that quantity requirements and specifications of goods ordered are as per agreed specifications of the users, and in case of deviations or amendments, arrange for obtaining concurrence of the competent authority and the concerned department before incorporating changes as per the previous contract.
 
4. Ensure that tender announcements are made as per SSGCL policy and PPRA’s rules and regulations.
 
5. Review technical and financial evaluations of bids received from suppliers and ensure bids are received according to schedules as prescribed by PPRA.
Review statements prepared on evaluations and sent to concerned user department for further evaluations. 
6. Supervise real time tracking data of local purchases procurement and ensure effective utilization of digitization module.
Ensure accurate reports are generated from module for review by senior management. 
7. Arrange for maintenance of suppliers database and that the database is updated periodically.
Ensure that all information related to local purchases and vendor management is being timely provided to all concerned.
8. Ensure that the register for bills, Bid Bonds and Performance Bonds are being properly maintained and updated.
9. Supervise prescribed procedures and rules are followed pertaining to processing invoices received from suppliers and observe preparation of revenue and capital budgets for the section in coordination with Accounts Department.
 
10. Facilitate immediate supervisor in handling queries / observations relating to government or regulatory body audits.
Prepare a response draft on audit observations with proof of documents on a timely basis. 
11. Identify and assess risks under their management/ownership.
12. Develop and implement risk response strategies for the risks under their management.
13. Monitor risks and response strategies under their management.
14. Ensure the accuracy and timeliness of information provided for risk reporting.
15. Undertake any other assignment as instructed by immediate supervisor.